Free printable · Australia
Free first aid register template.
See who is trained, where they cover, what evidence you hold and when their training needs a review.
For first-aider training and currency records — not injury, treatment or kit-inspection records.
Use this when you need to…
- spot a training review before it becomes a coverage gap
- see which site, team or shift a first aider normally supports
- keep certificates and training evidence easy to find
THE BOUNDARY
Keep this register about training and workplace coverage. Do not add incident narratives, treatment details or medical histories. Limit it to the information people need to manage first-aid readiness.
What a useful entry looks like
Make the next decision obvious.
A good register entry identifies the person, their coverage, their evidence and the next action. It should be readable in seconds.
COURSE / CODEProvide First Aid · HLTAID011
EVIDENCERTO record · certificate 20384
NEXT REVIEW12 October
FOLLOW-UPConfirm the refresher booking and review Warehouse A shift coverage.
PRINTABLE WORKSHEET
First aider training register
Choose a printer or “Save as PDF” in the print dialog.
Set each review date from the training record, workplace process and requirements that apply to that person. Do not assume every qualification has the same currency period.
Workplace: ____________________ Register owner: ____________________ Review date: ____________________
| Person | Team / location | Work contact | Course / code | Provider | Certificate no. | Issue date | Renewal / review | Status |
|---|---|---|---|---|---|---|---|---|
Status wording: Current; Review due soon; Review overdue. Include the words rather than relying on colour alone.
A register is useful when it supports coverage.
The register tells you who is trained; it does not by itself prove that enough first aiders are available for every shift, location or work pattern. Use it with the workplace risk assessment, rosters, leave and site coverage plan.
Locate
Record the normal team, location, shift or site a person supports.
Check the evidence
Keep the course, provider, certificate reference and issue date together.
Review the gap
Act when a person leaves, a roster changes, risk changes or a review date approaches.
Keep three record types separate.
| Record | Answers | Keep it focused on |
|---|---|---|
| First aider training register | Who is trained and when should currency be reviewed? | Person, location, course, provider, certificate and review date. |
| Injury or treatment record | What happened and what care was provided? | Incident and treatment details in the appropriate controlled record. |
| Kit inspection record | Was a particular kit ready for use? | Kit, check date, shortages, actions and the next check. |
Some workplaces need all three. Combining them makes access and retention harder to manage. The OAIC explains that health information is sensitive information, so keep injury and treatment details out of this training register.
Use the course record, then confirm the local rule.
Examples of current nationally recognised first aid units include HLTAID009 Provide cardiopulmonary resuscitation, HLTAID011 Provide First Aid, HLTAID012 Provide First Aid in an education and care setting and HLTAID013 Provide First Aid in remote or isolated site. Confirm the current unit status and details on the National Training Register; your register can include other qualifications where relevant.
Safe Work Australia says first aiders should hold a nationally recognised statement of attainment from an RTO and attend training regularly. Its model Code recommends annual CPR refresher training and renewing first aid qualifications every three years. Those are model recommendations, not a universal rule: confirm the requirements applying to your people and jurisdiction through Safe Work Australia’s guidance and your state or territory regulator.
First aid register questions.
Is this an injury register?
No. This template tracks first aiders, training evidence and review dates. An injury or treatment register records an incident and its care details; use the form required by your workplace and jurisdiction for that purpose.
How many first aiders does a workplace need?
There is no single number for every workplace. Use a risk assessment that considers hazards, workforce, location, shifts, overtime, remote work and access to emergency help. Safe Work Australia’s model guidance includes coverage examples, but confirm what applies where you operate.
Can I keep this register digitally?
Yes. A secure, maintained spreadsheet can suit a small register. Kitora adds renewal reminders, local certificate attachments, printable reports and a portable backup while keeping data offline.
NEXT STEP
Let Kitora watch the dates.
Keep renewal reminders, local certificate attachments and printable reports together — offline and free. Use the kit checklist and inspection record for the separate equipment workflow.